Steering committee Meeting 3: Facilitation Training
This meeting will train steering committee members how to facilitate idea collection assemblies. Participants will learn about how the idea collection assembly workds and practice facilitating common situations.
Objectives
By the end of the meetings, participants will:
be able to facilitate an idea collection assembly
Materials
Digital
Entry ticket - create an online form for training pretest
Exit ticket - create an online form for training posttest
Printing
Facilitation Scenarios - 1 copy for each small group (3-6 participants)
Facilitation Scenarios Answer Key - 1 copy for each small group
Preparation
Several weeks before
reserve room, microphone, speakers, projector
order any necessary swag
1 week before
create When2Meet for best meeting day — add QR code to slides
send Orientation RSVP email & form for food, interpretation, childcare, transportation, preferred meeting dates
Several days before
order food
order interpretation
create Lyft vouchers
order childcare
buy supplies
print materials
1 hour before
setup tables and chairs
test AV
setup signup table:
name tags & sharpie
RSVP list
sign-in sheet
pens
distribute printed materials and pens
receive food
Procedure
I. Welcome (5 min)
Thank everyone for coming
Share outcomes of the session
Review agenda
Review norms
Update
II. Entrance ticket (5 min)
III. Facilitator Overview
resources
idea collection goals
idea collection agenda
facilitator roles
facilitator techniques